As the new EU General Data Protection Regulation is just around the corner, it’s time to get prepared, because things are changing. One of the biggest changes we are focusing on in this blog is the significant shift in focus towards how and where data is destroyed and stored.
The new GDPR compared to the existing Data Protection Act has increased fines for data breaches so it is essential that you review the GDPR shredding requirements before the 25th so you can be compliant with the new Data Protection Act. So what needs to be done regarding shredders? Well this blog is here to talk you through it.
Shredding and GDPR
When it comes to shredding and GDPR, it’s quite straightforward. Once your documents are no longer required, they should be safely disposed of and it’s that simple. One key element to remember is the right to be forgotten, so the right to dispose of information once it is no longer of use and this is where shredders come into it. Shredding documents will help you to meet the GDPR requirements by providing an effective way of disposing of data securely.
Office Monster has a wide selection of suitable Shredders to choose from so why not have a little browse? However, some shredders are not always sufficient enough to ensure that documents are destroyed completely. So, there is the option of using something such as a 3rd party data destruction specialist such as shred it and they will come to collect the documents and dispose of it completely on their site.
What needs to be shredded?
So, what exactly needs to be shredded? Well, here are a few examples: Salary details, personal data, pension records, banking details. Customer data, competitor information, work schedules, visitor information, phone bills, utility bills, letters & envelopes, and anything else that may contain personal/address information.
Possible future requirements of GDPR
In the future, GDPR plans to tighten the rules about how personal information is used and therefore you and your business will then need to make you are aware of this and ensure that you put sufficient measures in place so that you can abide by these rules.
Make sure your customers are on board
Making sure all your customers and employees are aware of the new policy is essential because it will leave your business with a more reliable, trustworthy reputation. So, we suggest creating a standard policy and communicating this to your employees outlining the new changes and plans for dealing with documents etc.