It’s essential that you know who’s coming in and out of your office. One way to make sure that you’re on top of all the human traffic is by investing in a visitors’ book. In most cases, this will be kept at the entrance/reception area of your building and people will be required to sign it before they enter. You’ll more than likely need a visitors’ book if you’re concerned about any of the following things.
The number of visitors
You should give some serious thought to a visitors’ book if you regularly have people wanting to enter the office who aren’t full-time employees. This could be clients, freelance staff or even individuals who are there for interviews. The book will keep a firm record of who’s been and how long they stayed for, which can be very valuable to refer back to at a later date.
The likelihood of missing equipment
Visitors’ books don’t just include the date and time that someone signed in. Instead, they also keep track of anyone who may have borrowed a badge for the day. Since such equipment isn’t always cheap, especially when it features an electronic chip, it’s handy to know who may have left the building without returning one.
The risk to safety
In the event of an emergency – such as a fire – it’s vital that office managers have a record of who’s still in the building. Obviously, it wouldn’t be practical to start scanning through a computer when a fire alarm is going off, but it would be feasible to grab the visitors’ book and take it outside. From here it could be assessed if someone is still in danger.
The threat of a security breach
Offices are full of confidential documents. If one were to go missing, it would be extremely valuable to know who was on the scene when it disappeared. This could help you track down any sensitive information before it falls into the wrong hands.
It’s better to be safe than sorry
You can buy a visitors’ book and many other office supplies from Office Monster. There’s a wide variety available to suit all of your needs. What are you waiting for?